What Is AI Document Analysis?
AI document analysis refers to the use of artificial intelligence to automatically process, categorize, and extract information from business documents. While traditional document processing requires manual data entry, intelligent software handles these time-consuming tasks automatically.
With AI-powered document analysis like Everwise, PDFs, scans, and emails are processed in seconds – allowing your employees to focus on value-adding activities.
The Problem with Manual Document Processing
Time Lost to Data Entry
Employees spend an average of over 9 hours per week on manual data transfer between systems. That's more than a full workday lost to tasks that could be automated.
Errors and Their Consequences
Manual capture results in error rates between 1% and 5%. These errors cause significant follow-on costs in accounting, administration, and customer relationships.
Untapped Data Potential
80-90% of all business data remains unstructured – in PDFs, emails, scans, and handwritten notes. This valuable information often stays unused and inaccessible.
How AI Transforms Document Processing
Step 1: Upload Document
Upload documents via drag & drop – PDFs, scans, images, or directly from emails. The AI processes various formats and quality levels.
Step 2: Automatic Information Extraction
Within seconds, the AI recognizes and structures:
- Invoice data and payment information
- Key contract points and deadlines
- Contact details and contacts
- Technical specifications
- Any document-specific content
Step 3: Ask Questions or Export
Chat with your documents in natural language or export extracted data directly to your systems. The AI provides precise answers with source citations.
Business Applications
Legal and Contract Departments
Manual contract review takes an average of 92 minutes per document. With AI analysis, you extract key clauses, deadlines, and risks in seconds – ideal for legal departments and procurement.
Accounting and Finance
Automate invoice capture with 99.9% accuracy. Reduce manual errors and transfer data directly to your ERP system.
Technical Knowledge Management
Make technical manuals, protocols, and reports searchable. Ask questions in natural language and receive precise answers from your document repository.
Security and Privacy with Everwise
When processing sensitive business documents, security is critical. That's why we offer:
- GDPR Compliance: Full adherence to European data protection regulations
- German Servers: All data is stored and processed exclusively in Germany
- 256-bit Encryption: End-to-end encryption for maximum security
- No Training on Your Data: Your documents are never used to train AI models
More AI Solutions for Businesses
Everwise offers additional AI solutions beyond document analysis:
- AI Tender Management: Automatic analysis of tender documents and procurement
- AI Contract Analysis: Intelligent contract review with automatic risk detection
Getting Started with Everwise
Implementing AI document analysis requires no technical expertise. Everwise is designed for business users, with an intuitive interface that needs no training.
Upload a document you're currently working on. Within seconds, you'll see how AI transforms your document processing – giving your team valuable time back for more important tasks.