What Is AI-Powered Proposal Management?
AI-powered proposal management refers to the use of artificial intelligence to automate and optimize proposal creation. Instead of spending hours searching for references and content blocks, intelligent software automatically suggests relevant content.
With Everwise, you connect your expertise with intelligent automation – your experts can focus on what matters instead of searching for information.
The Challenges of Traditional Proposal Creation
Enormous Time Investment
The average effort for a complex B2B proposal is 32 hours. A significant portion of this time goes into searching for relevant content and coordinating with subject matter experts.
Difficult Team Coordination
42% of teams cite collaboration with subject matter experts as their biggest challenge. Endless email chains, missed deadlines, and missing approvals delay proposal creation.
Time Lost to Information Search
Employees spend an average of 2.5 hours daily gathering relevant content from various sources – emails, SharePoint, local folders, and past projects.
How AI Transforms Proposal Management
Step 1: Import Requirements
Upload RFPs or tender documents. The AI automatically analyzes requirements and identifies relevant topics.
Step 2: Get Content Suggestions
Within seconds, the AI finds:
- Relevant content blocks from previous proposals
- Matching reference projects and case studies
- Technical descriptions and specifications
- Pricing models and calculation bases
Step 3: Finalize and Export Proposal
Gather team feedback, collect approvals, and export professional documents in your corporate design.
Business Applications
RFP and Tender Management
Respond to complex tenders 40% faster. Everwise automatically finds relevant references and content blocks from past projects – no more searching through emails and local folders.
Technical Proposals with Subject Matter Experts
Coordinate contributions automatically, collect approvals, and meet deadlines – without endless email chains. The AI reminds about outstanding contributions and escalates when needed.
Recurring Standard Proposals
Create up to 5x more proposals with the same team. Intelligent templates automatically adapt to customer requirements while prices and terms remain centrally managed.
Security and Privacy with Everwise
When processing sensitive proposal data and customer information, security is critical. That's why we offer:
- GDPR Compliance: Full adherence to European data protection regulations
- German Servers: All data is stored exclusively in Germany
- 256-bit Encryption: End-to-end encryption for maximum security
- Granular Access Rights: Define exactly who can view and edit which content
Getting Started with Everwise
Implementing AI proposal management requires no technical expertise. Everwise is designed for sales teams and proposal managers, with an intuitive interface.
Import your existing templates and content blocks. Within a short time, you'll see how AI transforms your proposal creation and gives your team more time for successful customer relationships.